Office Coordinator, Bookkeeper, Executive Assistant - Part Time

Company: BGI SERVICES LLC
Location: Bloomington
Posted on: April 3, 2026

Job Description:

Job Description Job Description BGI Landscape & Grounds is hiring a Part-Time Bookkeeper & Office Coordinator to help keep our office running smoothly and accurately behind the scenes. This role is a great fit for someone who is organized, dependable, comfortable with numbers, and confident juggling bookkeeping, payroll support, timesheets, and employee paperwork. If you have QuickBooks experience and like bringing order to fast-moving environments, we’d love to talk. This role is part-time today, with the potential to grow into a full-time position over time. What Success Looks Like - In this role, you will help us: - Keep bills entered, organized, and paid on time - Support accurate payroll by collecting and reviewing hours and timesheets - Maintain clean employee records and paperwork - Help the office stay organized, responsive, and reliable - Support day-to-day administrative workflows without things slipping through the cracks Key Responsibilities - Enter and manage bills, invoices, and other bookkeeping records - Assist with accounts payable and vendor paperwork - Review timesheets for completeness and accuracy - Compile hours and support payroll processing - Help maintain employee files, onboarding paperwork, and related documentation - Support office organization, filing, and administrative follow-up - Work inside QuickBooks and other company systems as needed - Communicate clearly with leadership and team members when information is missing or needs correction What We’re Looking For - Experience with QuickBooks - Prior experience in bookkeeping, payroll support, office administration, or a similar role - Strong attention to detail and follow-through - Ability to handle confidential employee and financial information professionally - Strong organizational and communication skills - Comfortable working independently and keeping multiple tasks moving - Reliable, punctual, and professional Bonus Points If You Have - Experience with ADP Workforce Now - Experience handling employee paperwork or onboarding documents - Experience supporting a construction, service, or landscaping business - Confidence working with time tracking systems and job-coded labor hours Who You Are You’re the kind of person who: - Notices missing details before they become problems - Follows through without needing constant reminders - Communicates clearly and professionally - Enjoys creating structure and keeping things on track - Can work with both numbers and people Why Join BGI Landscape & Grounds At BGI, we care about doing things the right way. We value people who are dependable, respectful, coachable, and committed to quality. We’re building a strong team and strong systems, and this role will play an important part in helping the business run well.

Keywords: BGI SERVICES LLC, Bloomington , Office Coordinator, Bookkeeper, Executive Assistant - Part Time, Seasonal Jobs , Bloomington, Illinois