Administrative Assistant / Part-Time / Days

Company: Chestnut Health Systems
Location: Bloomington
Posted on: May 3, 2021

Job Description:

Overview Chestnut Family Health Center, a division of Chestnut Health Systems, is seeking a part-time Administrative Assistant for our Bloomington, IL location. Chestnut Health Systems is a leading provider of behavioral and primary health care services. Over four decades, Chestnut has grown to over 700 committed, compassionate employees providing substance use, mental health and primary care treatment to patients in Central and Southern Illinois. We provide fully integrated care for all of our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. **Please note to be considered for a position you must attach a resume, complete the application, and answer all screening questions.ResponsibilitiesComplete final documentation, ready for professional presentation of each, with correct grammar and punctuality, appealing layout and accurate information; examples to include, but not limited to, grant proposals and reporting, meeting minutes, reports, contracts, budget splits and contact lists; including uploading or forwarding this information when required. Schedule, setup and coordinate all assigned agendas, meetings, including the handling of all CFHC room scheduling and assigned conference calling and webinars. Support Health Center POD and related events. This includes eligibility lists and scheduling, patient check-in, documentation, and coordination with other Chestnut departments as needed. Register all assigned staff for meetings, conferences, trainings or other professional obligations, including completing or coordinating hotel stays, transportation, fees and other associated expenses. Coordinate expense reimbursement for assigned staff including, but not limited to, travel reimbursement and license reimbursement. Work with Medical Director to prioritize and coordinate completion of open tasks/projects. Greet everyone via face-to-face, telephonic or electronic communication, promptly, displaying the utmost customer service skills, acting as a role model, ensuring positive interactions with all. Maintain a centralized filing system for CFHC management and handle all filing, including, but not limited to; grant proposals, contracts, communications with funding sources, vendors, and other highly sensitive communications and correspondence. Attend meetings as required to create, transcribe, and distribute meeting agendas and minutes. Sign for and distribute UPS/Fed Ex/Airborne packages and distribute daily mail. Perform general secretarial duties to include but not limited to: word processing, photocopying, faxing, mailing, and filing, including completion of requests of special project assistance. Maintain a calendar for CFHC management, ensuring the management team members have all required, finished documents, prior to each scheduled obligation. Set an example for trauma-informed care and the recovery philosophy, utilizing the elements of hope, respect, empowerment, health/wellness and spirituality/connectedness, in all interactions with consumers and their support systems, colleagues and others. Participate in on-going training to stay abreast of new office technology, communication, and secretarial skills. Promote Chestnuts culture of customer service excellence through the adherence to Chestnuts behavioral standards for customer service. Maintain and protect confidentiality and security of all organizational information gained in the course of performing job responsibilities including, but limited to, financial and client information.QualificationsRequires a minimum of a high school diploma or G.E.D with a minimum of one (1) to three (3) years administrative assistant experience. Must have an extensive working command of Microsoft Office Products with the ability to learn new software applications. Duties require professional verbal and written communication skills. Familiarity with medical terminology and medical office practice preferred. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. Must be able to work independently and exercise good judgment. Must be able to multi-task and establish appropriate priorities. Satisfactory completion of Chestnuts background checking process. This part-time position includes eligibility for our retirement savings plan, and employee assistance program. ***For additional information and inquiries text "Chestnut" to 97211 Chestnut welcomes applications from qualified individuals with recovery experience. EOE Minorities/Females/Vets/DisabledSDL2017

Keywords: Chestnut Health Systems, Bloomington , Administrative Assistant / Part-Time / Days, Other , Bloomington, Illinois