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Administrative Assistant II

Company: State Farm Insurance
Location: Bloomington
Posted on: April 16, 2019

Job Description:

Requisition ID: req7410 Job Title: Administrative Assistant II Number of Openings: 1 Job Category: Para-Professional/Support Employment Type: Regular Full-Time Shift: First Weekends: Not Required Location: Bloomington, IL Duties and Responsibilities: * Perform advanced, diversified and confidential secretarial and administrative duties * Prepare correspondence and materials for management and staff * Collect, compile, prepare and maintain reports, records, files and data * Schedule and maintain calendars of appointments, meetings, and travel itineraries; coordinate related arrangements * Screen telephone calls and visitors and resolves routine and complex inquiries * Open and release mail to management and/or staff members * Requisition supplies, printing, maintenance, equipment, and other services * Maintain and utilize applicable procedural manuals and reference materials * Apply discretion and appropriate security measures in handling confidential and sensitive information * Effective oral and written communication skills; ability to communicate with all levels of the organization * Work independently and problem solve * Knowledge of Microsoft Office desired * Detail oriented; able to multi-task Additional Details: * Applies discretion and appropriate security measures in handling confidential and sensitive information * Available job levels are dependent on reporting relationships * Position may require supporting more than one manager or a large department This position will provide secretarial and clerical assistance for the Enterprise Data & Analytics department. It will primarily support EDA's Managers & Directors but may also provide department support to others in non-management roles, as needed. Familiarity with State Farm administrative and Microsoft Office applications (Word, PowerPoint, Excel, OneNote, etc.) is beneficial. Secretary duties will include, but are not limited to: * Assist with new/existing employee administration ? MSS transactions, name plates, laptops, equipment, inventory, employee moves, org charts, floor plan changes, etc. * Assist in scheduling interviews and candidate travel arrangements * Check requests for payments * Assist with conference room scheduling and logistics for department and management meetings ? including Enterprise Data & Analytics Master Classes, workshops, etc. * Audio Visual troubleshooting with conference room equipment * Assist leadership with confidential meetings and associated materials * Order anniversary carts and food for department and leadership events * Order supplies and track associated expenses, including cabinet inventory, restocking, and organization * Support the maintenance of common areas, copy machine/printer upkeep, mail delivery, and maintenance requestsSDL2017

Keywords: State Farm Insurance, Bloomington , Administrative Assistant II, Administration, Clerical , Bloomington, Illinois

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