Facilities Information Management Specialist
Location: Champaign
Posted on: June 23, 2025
|
|
|
Job Description:
Facilities Information Management SpecialistFacilities &
Services University of Illinois at Urbana-Champaign Job Summary
Under the general supervision of the Facilities Information
Management (FIM) Coordinator, this position is responsible for
managing the day-to-day operations and assisting with the
development of facilities information management in Facilities and
Services. The Facilities Information Management Specialist will
provide expertise and in depth knowledge including a high degree of
technical skill related to integrated work management systems and
facilities information management. The FIM Specialist will assist
in developing strategies that help manage and maintain facilities
information across multiple Facilities & Services units and
University personnel. Duties & Responsibilities Responsible for
administering and maintaining the University’s space information
database and floor plans utilizing Archibus Facility Management
software and Assetworks AIM. Coordinate and conduct on-site field
verification of campus space and facilities information. Supervise
student and support staff. Facilitate campus-wide space surveys
utilizing Archibus Web Central, provide training for participants.
Responsible for generating ad hoc and recurring reports related to
campus space utilization. Responsible for room number review and
assignment for campus space. Serve as Facilities Information
Resources technical lead for Archibus and Web Central. Responsible
for maintaining property profiles for all University occupied
space, assigning property codes and coordinating with the
appropriate municipalities to acquire addresses. Work closely with
Facilities & Services and University personnel related to
developing and implementing standards and procedures for
maintaining facility information management data. Work
collaboratively with Facilities & Services (F&S) Information
Technology Services (ITS) unit to assist with developing
client-side Archibus, Web Central and Assetworks AIM system
deployments as it relates to datasets maintained by Facilities
Information Resources. Coordinate with Facilities & Services units
developing standards, work flow processes and data collection
procedures for current configuration drawings and updates. Train
staff on use of FIM systems including, Archibus and Web Central,
Assetworks AIM. Assume appropriate related additional duties to
further the mission of the unit. Support the Mission, Vision,
Values and Guiding Principles of Facilities & Services. Additional
Physical Demands This position calls for the ability to go to any
part of a building, for field verification of space measurements.
Intense physical exertion is not anticipated nor required. Minimum
Qualifications Bachelor's degree in business administration,
management, or a field related to the position. Two (2) years of
professional business, financial, and/or managerial work
experience. Preferred Qualifications Education: Master’s degree
Experience: Experience working with Archibus Facility Management
software for space management. Experience working with Assetworks
AiM. Working knowledge of Visio, Microsoft Project, AutoCAD and
Revit. Experience working across multiple organizational levels.
Creative problem-solving skills. Excellent organization skills;
ability to prioritize workload, work independently with minimum
supervision, and take initiative. Appointment Information This is a
100% full-time Civil Service Facilities Information Management
Specialist position, appointed on a 12-month basis. The expected
start date is as soon as possible after 07/07/2025. The budgeted
salary range for this position is $60,000 - $75,000. For more
information on Civil Service classifications, please visit the
SUCSS web site at
www.sucss.illinois.gov/pages/classspec/default.aspx. Application
Procedures & Deadline Information Applications must be received by
6:00 pm (Central Time) on 07/07/2025. Apply for this position using
the Apply Now button at the top or bottom of this posting. In order
to be considered as a transfer candidate, you must apply for this
position. Applications not submitted through jobs.illinois.edu will
not be considered. If required by the position, transcripts or
other documentation of credentials are to be provided no later than
the first day of employment. For further information about this
specific position, please contact Ken McCray at
klmccray@illinois.edu or 217-300-6211. For questions regarding the
application process, please contact 217-333-2137. The University of
Illinois offers a very competitive benefits portfolio, depending on
the position. Click for a complete list of Employee Benefits. The
University of Illinois System is an equal opportunity employer,
including but not limited to disability and/or veteran status, and
complies with all applicable state and federal employment mandates.
Please visit Required Employment Notices and Posters to view our
non-discrimination statement and find additional information about
required background checks, sexual harassment/misconduct
disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may
request a reasonable accommodation under the Americans with
Disabilities Act (2008) to complete the application and/or
interview process. Accommodations may also be requested on the
basis of pregnancy, childbirth, and related conditions, or
religion. Requests may be submitted through the reasonable
accommodations portal, or by contacting the Accessibility &
Accommodations Division of the Office for Access and Equity at
217-333-0885, or by emailing accessibility@illinois.edu.
Requisition ID: 1030871 Job Category: Civil Service Apply
at:jobs.illinois.edu
Keywords: , Bloomington , Facilities Information Management Specialist, Administration, Clerical , Champaign, Illinois
